Council Highlights – February 11, 2025

Sponsorship for Community Futures 2025 Hyperdrive Women in Business Summit Approved

Community Futures Grande Prairie and Region, in partnership with Community Futures Lesser Slave Lake, Community Futures West Yellowhead and Community Futures East Yellowhead, are hosting the 2025 Hyperdrive Women in Business Summit on March 13-15, 2025, in Jasper, Alberta. Council approved the sponsorship in the amount of $2,000.00, with funds to come from the 2025 Community Services Sponsorships & Donations budget.

Policy 4020 Snowplowing of Rural Residential Driveways Update Approved

Policy 4020, Snowplowing of Rural Residential Driveways, has been under review since December 2023 to clarify eligibility criteria, particularly for multi-parcel subdivisions and parcel size requirements. Given the substantial updates, a clean draft was presented for review at the January 15, 2025, Policy Review Committee (PRC) meeting.

Notably, the provision of free snowplowing for seniors and individuals with disabilities has been formally added to the Schedule of Fees. Additionally, Greenview will maintain snowplowing services for all currently registered residents through the remainder of this winter season. Council moved to approve Policy 4020 as presented.

Janitorial Services Tenders Awarded

The current janitorial services contracts for various Greenview buildings are set to expire on February 28, 2025. Administration posted four tender requests for janitorial services on the Alberta Purchasing Connection on November 13, 2024 with a submission deadline of December 9, 2024. These tenders were organized by geographical areas based on the locations of Greenview buildings. Due to having multiple janitorial vendors in Valleyview, Administration allowed proponents to select one or more locations to bid on. This approach was used to address the complexity, size, and number of existing contracts particularly in the Valleyview area. Administration received 20 submissions covering DeBolt, Grande Cache, Grovedale, and Valleyview for evaluation, with 17 meeting the mandatory requirements for consideration. Council awarded the tenders as follows:

• RFP FM-2024-03 for DeBolt area to Skyblue Services Corp. for a term of three years in the amount of $126,720.00 plus GST, with funds to come from the Facilities Maintenance Contracted Services budget.
• RFP FM-2024-04 for Grande Cache area to Accoustical Ceiling and Building Maintenance Ltd. for a term of three years in the amount of $309,346.68 plus GST, with funds to come from the Facilities Maintenance Contracted Services budget.
• RFP FM-2024-05 for Grovedale area to Accoustical Ceiling and Building Maintenance Ltd. for a term of three years in the amount of $209,630.65plus GST, with funds to come from the Facilities Maintenance Contracted Services budget.
• RFP FM-2024-06 for Valleyview area to Accoustical Ceiling and Building Maintenance Ltd. for a term of three years in the amount of $615,507.27 plus GST, with funds to come from the Facilities Maintenance Contracted Services budget.

Tender Awarded for Township Road 692 Regrade

Administration proceeded with the preliminary engineering and completed the full detailed design of Township Road 692 Regrade, as per the approved budget in 2024. The scope of the project includes grading, granular base course, and other work for approximately 1.15 km. The tender was posted on the Alberta Purchasing Connection December 10, 2024, closing January 10, 2025. Administration received nine proposals for evaluation, with eight meeting the mandatory requirements for consideration. Council awarded the tender for the Township Road 692 Regrade (Project RD24006), from Hwy 40 west to the Main Haul Road, to Green Acre Ventures for the total construction cost of $698,565.00 (plus GST), with funds to come from the approved 2025 Capital Budget.

Tender Awarded for 2025 Spray Patch Contract

Spray Patch is part of annual asphalt maintenance and improves the longevity of the road infrastructure while being fiscally responsible. This contract is for approximately 100,000 meters of spray patch on local roads within Greenview. The tender was posted on the Alberta Purchasing Connection December 13, 2024, and closed January 13, 2025. Administration received six proposals for evaluation, with all meeting the mandatory requirements for consideration. Council awarded the tender for the Spray Patch 2025 contract to AAA Striping & Seal Coating Service, in the amount of $385,000.00 plus GST, with funds to come from the approved 2025 Asphalt Operational Budget.