Council Highlights January 14, 2019

Council Meeting Highlights 2019.01.14

Organizational Meeting

Reeve and Deputy Reeve Appointments

Councillor Dale Gervais was voted into the position of Reeve by acclamation. Councillors Tom Burton and Winston Delorme were nominated for the position of Deputy Reeve and Councillor Winston Delorme was selected by secret ballot. Greenview’s Procedural Bylaw is currently under review and the position of Deputy Reeve may be changed to a six month term.

At the Organizational Meeting Council approves of each Councillor to sit on various boards and committees. There are some boards that are not appointed annually or that have dissolved, a list of which was provided to Council. Council accepted the list of Board and Committees that do not require Council appointments for information, as presented.

Greenview Boards and Committees

Council appointed Councillors Roxie Rutt and Duane Didow to the Green View Family & Community Services Board, and Councillor Shawn Acton as the alternate. Council also appointed Roxanne Perron, Trina Parker-Carroll and Tammy Day as Members at Large to the Board.

Council will consider the future of the FCSS board given the inclusion of services for the Hamlet of Grande Cache. Further board members for the Grande Cache area are planned to provide regional representation. Currently the Green View FCSS Board exists in partnership with the Town of Valleyview and the agreement is under review. The Councils of Greenview and Valleyview will have a joint meeting to further discuss the future of the FCSS agreement for the Valleyview area.

Council appointed all Members of Council to the Municipal Planning Commission (MPC) as per Bylaw 13-708. The role of the MPC is to make decisions on all development permits of discretionary use under the Land Use Bylaw. The MPC is also Greenview’s Subdivision Authority.

Council appointed Gary Havell, Pat Cooke, Roxanne Perron and Ken Wilson as members at large to the Subdivision & Development Appeal Board. Grande Cache previously participated in a SDAB for the region which included Hinton and Edson. Greenview will advise the SDAB for Hinton, Edson and Jasper that we will not be participating in the regional SDAB going forward.

Council appointed Reeve Dale Gervais, Councillor Roxie Rutt and Councillor Tom Burton to the Policy Review Committee and the rest of the Councillors as alternates. Administration is reviewing all Policies for any changes needed to bring the Policies up-to-date. The Committee is given copies of the updated policies for review and concerns.

Council appointed Councillors Dale Smith and Bill Smith and five Members at Large Warren Wohlgemuth, Richard Brochu, Allen Perkins, Stephen Lewis and Larry Smith to the Agriculture Services Board. Comprised of seven members who hold office for a one-year period, the Members at Large must be ratepayers of Greenview.

The Audit Committee works with the Council appointed auditors to help guide the yearly financial audit of the municipality. Council appointed Councillors Tom Burton, Shawn Acton and Duane Didow to the Audit Committee.

Council appointed Reeve Dale Gervais, Councillor Shawn Acton, Councillor Bill Smith and Councillor Winston Delorme to the Emergency Management Committee. The Committee was established to act as the agent of Council to carry out its statutory powers and obligations.

The Greenview Regional Partnership Steering Committee is an advisory committee to the member municipal councils, being the Town of Valleyview, the Town of Fox Creek, the Town of Grande Cache and Greenview, which provide recommendations to the respective Councils on partnership projects. Council appointed Reeve Dale Gervais and Councillors Tom Burton and Shawn Acton to the Committee.

The Greenview Regional Waste Management Commission Council appointed Councillors Shawn Acton and Les Urness with Councillor Dale Gervais as the alternate.  Jake Drozda as Member at Large to. The Commission is a partnership between the Town of Valleyview, the Town of Fox Creek and the Municipal District of Greenview No. 16.

Council appointed all members of Council to the Joint Town of Valleyview/MD of Greenview Committee. This committee consists of both the Town of Valleyview Council and Greenview Council. This is an ad-hoc committee that reviews proposals and issues that jointly affect Valleyview and Greenview.

Municipal Library Board

Municipal Library Board Bylaw 18-805 was approved following third reading. Council appointed Councillors Tom Burton and Tyler Olsen and Members at Large Denise Delisle, Jessica Lavallee, and Renee Fehr to the Greenview Municipal Library Board. There is one remaining vacant position and we will advertise for an additional member. Applicants from the DeBolt and Crooked Creek – Ridgevalley areas are encouraged to apply as the DeBolt library will be governed by the new library board.

Community Library Boards

Council made the following appointments:

  • Fox Creek Library Board: Councillor Shawn Acton as board member and Councillor Dale Gervais as the alternate
  • Valleyview Library Board: Councillor Shawn Acton as board member and Councillor Les Urness as the alternate. Marilyn Douglas and Adam Norris were appointed as members at large to the board.
  • City of Grande Prairie Library Board: Councillor Roxie Rutt as board member and Councillor Tom Burton as the alternate. The Grande Prairie Library Board is independently incorporated under the Alberta Libraries Act and provides policy and operational guidance for the Library.
  • Council appointed Councillor Roxie Rutt to the Peace Library System Board and Councillor Tom Burton as the alternate.

Cemetery Boards

The Grovedale Cemetery is one of four cemeteries within Greenview; currently the Grovedale Cemetery Committee does not have a full board. Council appointed Gwen Smith and Margaret Basnett as Members at Large to the Grovedale Cemetery Committee. Currently Stewart Bowen and Judy Maffret sit on this board and there is one remaining vacant seat.

The New Fish Creek Cemetery is one of four cemeteries within Greenview; currently the New Fish Creek Cemetery Committee does not have a full board. Council appointed Colleen Young, Teresa Gordon and Andy Labrecque as Members at Large to the New Fish Creek Cemetery Committee. Currently Wilma Marcotte and Sherry Perron sit on this board until their terms end in 2019.

The Valleyview Cemetery Committee was set up to look after the operation, maintenance and policies of the Valleyview Cemetery. Council appointed Councillor Les Urness and Councillor Shawn Acton as an alternate to the Valleyview Cemetery Committee.

Economic Development and Tourism

There are three Community Futures Boards within Greenview. Each board’s role is to help to guide and plan Community Futures operations for their region.  Council also directed Administration to investigate the Peace Community Futures Board and how it pertains to Greenview. Council appointed Councillor Bill Smith to the Community Futures Grande Prairie & Region Board and Councillor Tom Burton as an alternate. Council directed Administration to investigate the opportunity for Grande Prairie Community Futures to recognize an alternate to their board. Council also appointed Councillor Duane Didow and Councillor Tyler Olsen as members and Deputy Reeve Winston Delorme as the alternate to Community Futures West Yellowhead Board.

Council appointed Councillor Roxie Rutt to the Peace Region Economic Development Alliance and Councillor Tom Burton as the alternate. This Alliance is a consortium of municipalities, businesses and business groups across northwest Alberta having an interest in designing and managing a regional economic development strategy for the area.

Council appointed Reeve Dale Gervais, Councillors Tyler Olsen, Tom Burton, Bill Smith to the Tri-Municipal Industrial Partnership and Councillor Les Urness as an alternate. The Tri-Municipal Industrial Partnership (TMIP) was formed by the Municipal District (MD) of Greenview, County of Grande Prairie and the City of Grande Prairie to explore opportunities for developing a world-class heavy eco-industrial district.

Council appointed Councillor Tyler Olsen to The River of Death and Discovery Dinosaur Museum Society and Reeve Dale Gervais as the alternate.

Recreation Boards

Councillor Roxie Rutt was appointed to the Crooked Creek Recreation Board and Councillor Tom Burton was appointed as the alternate. The Crooked Creek Recreation Club operates the Crooked Creek arena, which is owned by Greenview.

Council appointed Councillor Tom Burton to the East Smoky Recreation Board and Councillor Roxie Rutt as the alternate. The East Smoky Recreation Board consists of eleven members from the communities of Goodwin, Puskwaskau, DeBolt, Crooked Creek, Clarkson Valley, Sturgeon Heights and one member from Council. The boards mandate is to provide recreation services for these areas.

Council appointed Reeve Dale Gervais and Councillor Les Urness to the Greenview Regional Multiplex Board with Councillor Shawn Acton as the alternate. Mary Wilson and Judy Smith were appointed as Members at Large.

Council appointed Councillor Bill Smith as a Member at Large to the Grovedale/South Wapiti Recreation Board. The Board was established to provide recreational services to the Grovedale area. Administration will follow up with the board to see if the Councillor can be recognized as a voting member. Councillor Bill Smith was previously on the board and raised concerns regarding the value of being on the board if Greenview is not a voting member.

Council appointed Reeve Dale Gervais to the Fox Creek Recreation Board and Councillor Tom Burton as the alternate.

Council appointed Councillor Bill Smith to the Nitehawk Ski Recreation Board and Reeve Dale Gervais as the alternate. Nitehawk Recreation Area has been in existence since 1960 and run by a board of directors, a dedicated team of volunteers and a hard working team of staff.

Council appointed Councillor Tom Burton to the Grande Prairie Regional Recreation Committee and Councillor Bill Smith as the alternate.

Council appointed Councillor Shawn Acton with Councillor Les Urness as alternate. Kim Havell and Hope Kristensen were appointed Members at Large to the Valleyview & District Recreation Board.

Housing Foundations

There are three housing foundations operating within Greenview which are established under the Alberta Housing Act. Their mandate is to deal with issues regarding senior’s lodges, apartments, and low income housing in the respective municipalities. Council appointed Deputy Reeve Winston Delorme to the Evergreens Foundations Board and Councillor Duane Didow as the alternate. Evergreens Foundation is comprised of member municipalities, including Yellowhead County, the Towns of Grande Cache, Hinton, Evansburg and Edson, and Greenview.

Representing 12 municipalities and with over 100 dedicated staff, the Grande Spirit Foundation provides reasonably priced housing, quality care and dignity to seniors and families in the Grande Prairie area. Council appointed Councillor Roxie Rutt with Councillor Bill Smith as the alternate.

Council appointed Councillor Dale Smith to the Heart River Housing Foundation and Councillor Shawn Acton as the alternate. The foundation consists of the municipalities to the north east of Greenview.

Fox Creek Area Boards

Council appointed Councillor Shawn Acton to the Fox Creek Area Synergy Group and Reeve Dale Gervais as the alternate. Synergy Alberta is a non-profit organization that supports multi-stakeholder collaborative initiatives, referred to as Synergy Groups, throughout Alberta. The group will foster information sharing and understanding regarding resource development and its impacts on local communities.

In 2015, Council directed administration to enter into an agreement with the Golden Triangle Consortium for a three-year term. The Consortium partners include, Town of Whitecourt, Fox Creek, Swan Hills and Woodlands County. These partners each contribute to keep the Golden Triangle Trails open and maintained. Council appointed Councillor Shanw Acton to the Golden Triangle Consortium and Reeve Dale Gervais as the alternate.

Grande Cache Area Boards

Council appointed Tara Zeller as a staff member to the Grande Cache Dinosaur Tracks Committee.

Council removed the AWN Elders Council from Greenview’s Boards and Committees Listing. Greenview will reconsider appointing a member to an elders Council that represents all of Grande Cache area.

The former Town of Grande Cache had a Transportation Committee called the Minibus Society that operates the community bus and is primarily funded by Greenview. Council directed Administration to seek further information and provide a recommendation on how the bus will be integrated into Greenview services and determine whether a Grande Cache Transportation Committee is necessary.

Greenview holds a position on the Grande Cache Environmental Committee in recognition of the fact the environmental issues often occurred across the municipal boundaries that existed before transition. Council moved that the committee be re-evaluated at a future Committee of the Whole meeting.

Grande Prairie Regional Boards

The primary purpose of the Grande Prairie Regional Hospital Foundation is to enhance the quality of health care in the community by raising money for needs of the Grande Prairie Regional Hospital. Council appointed Councillor Shawn Acton to the Grande Prairie Hospital Foundation and Councillor Roxie Rutt as the alternate.

Council appointed Councillor Roxie Rutt to the PACE Board of Directors. PACE is an organization that provides a variety of services in the Grande Prairie community and area, including crisis intervention, family support, educational workshops, and counselling services involving sexual abuse, sexual assault, child abuse and trauma.

Council appointed Councillor Tom Burton to the Grande Prairie Tourism Association and Reeve Dale Gervais as the alternate. The Grande Prairie Regional Tourism Association is an ambassador for the Grande Prairie Region to the tourism industry.

Council appointed Councillor Shawn Acton to the South Peace Regional Archives and Councillor Roxie Rutt as the alternate. The purpose of the SPRA Society is to gather, preserve, and share the historical records of municipalities, organizations, businesses, families and individuals within the region, both now and in the future.

Valleyview and Area Boards

Council appointed Reeve Dale Gervais, Councillors Roxie Rutt and Dale Smith to the Valleyview & District Medical Centre Board and Councillor Shawn Acton as the alternate.

Council appointed Councillor Shawn Acton to the Valleyview Citizens Advisory Committee and Councillor Les Urness as the alternate.

Council appointed Councillor Dale Smith to the Valleyview Seed Cleaning Plant.

Council appointed Councillor Dale Smith to the Veterinary Services Incorporated Board of Directors and Councillor Bill Smith as the alternate.

Advisory Boards

Council appointed Councillor Roxie Rutt to the Alberta Care Board. Alberta Care focuses on coordinating recycling and waste management activities at the community level.

The Canfor FMA Advisory Committee’s role is to act as a sounding board for issues that affect Canfor’s management of their Forest Management Area. Council appointed Councillor Roxie Rutt and Councillor Tom Burton as an alternate to the Canfor FMA Advisory Committee.

Council appointed Councillor Dale Smith to the High Prairie Advisory Council and Councillor Tom Burton as the alternate.

Council appointed Councillor Shawn Acton and Councillor Dale Gervais as the alternate to the Millar Western Public Advisory Committee.

Council appointed Councillor Shawn Acton and Councillor Bill Smith as the alternate to the Norbord Environmental Committee.

Council appointed Councillor Roxie Rutt and Councillor Tom Burton as alternate to the Northern Transportation Advocacy Bureau.

Council appointed Councillor Dale Smith to the Smoky Applied Research & Demonstration Association and Councillor Les Urness as the alternate. SARDA is a non-profit organization which conducts research related to agriculture.

Council appointed Councillor Bill Smith to the Wapiti River Management Plan Committee and Councillor Tom Burton as the alternate. The Wapiti River Water Management (WRWMP) Stakeholder Group consists of municipalities within the region as well as provincial and federal government departments, industry, user groups and the Might Peace Watershed Alliance.

Council appointed Councillor Duane Didow to the Water North Coalition and Councillor Dale Smith as the alternate.

Council appointed Councillor Tom Burton to the International Paper Committee.

Council appointed Councillor Duane Didow to the Weyerhaeuser Advisory Committee and Councillor Bill Smith as the alternate. This Committee established by Weyerhaeuser comprises of stakeholders who have an interest in their Forest Management Area.

Regular Council Meeting

Administrative Items

Council directed Administration to submit an application to the Alberta Community Partnership Grant for funds to assist with the transition of Grande Cache to a Hamlet of Greenview.

Peace Library System has been providing Library Board Services for the DeBolt Public Library. They will not be able to provide this same service with the Grande Cache Library. This responsibility will transfer to the municipal library board established by Greenview. Council directed Administration to send a letter to Peace Library System terminating the Memorandum of Agreement for Library Board Services upon the establishment of the Greenview Municipal Library Board.

The Council-CAO Covenant is a document that seeks to provide clarity and understanding between the CAO and Council. It seeks to establish and clarify relational protocols regarding the roles of Council and Administration. Council acknowledged Council’s review and reaffirmed Council’s support of the Council-CAO Covenant Policy.

A municipality must have a Code of Conduct Bylaw governing Council and is required under Section 146.1(1) of the Municipal Government Act. Greenview’s Bylaw 18-797 fulfills this requirement. The purpose of the Bylaw is to govern the actions and responsibilities of Councillors. Council acknowledged Council’s receipt of and commitment to the Council Code of Conduct Bylaw.

Council accepted as information the County of Grande Prairie Cost-Benefit Analysis of twinning the northern portion of Highway 40.

Council directed Administration to write a letter of support to the Town of Whitecourt, to endorse the request for an opportunity to have a delegation speak at public hearings on Bill C69.

Infrastructure and Planning

Commissioned in 1967, Culvert BF76768 is undersized, significantly deteriorated, and non-compliant with modern environmental and transportation safety standards. Located South of Valleyview on Twp. 670, this 2m culvert is at the end of its serviceable life. Council approved the replacement of BF76768 on Twp. 670 in 2019 for $795,000 with funds to come from Capital Infrastructure Reserve.

Planning and Development

The Subdivision Process Policy establishes a procedure for the subdivision of land, in accordance with municipal and provincial legislation. Greenview currently has a policy addressing this process under Policy AD 25. Council approved the Subdivision Process Policy as amended.

The Development Enforcement Policy provides a clear and defined process to uphold all planning documents including a process in which enforcement is to be undertaken and actions carried out on illegal, nonconforming, or refused development in Greenview. Council approved the revised Policy 6002 Development Enforcement as presented and repealed Procedure 6002-01.

The Minor Area Structure Plan Policy was updated to solely address developer-drafted area structure plans, which will be referred to as Minor Area Structure Plans. Plans prepared by Greenview, referred to as Major Area Structure Plans, will follow the requirements found in the MGA. Council approved the revised Minor Area Structure Plan Policy as amended and repealed Policy 6001-01.

Community Services

Council authorized funding to the grant recipients in the amounts indicated on the 2019 Approved Grant Listing, with funds to come from the 2019 Community Service Miscellaneous Grants Budget. Applicants will be contacted directly regarding their grant applications.

Council accepted the Grande Prairie Regional Hospital Foundation report as presented, for information. Council directed administration to arrange a presentation from the QEII Hospital Foundation at a Committee of the Whole meeting.

Council approved a capital grant for $13,195.68 to the New Fish Creek Community Association, with funds to come from 2019 Community Service Miscellaneous Grant.

Council accepted the STARS Foundation 9th Annual Grande Prairie Petroleum Association Hangar Dance sponsorship request for information, as presented.

Administrative Items

At the last Regular Council Meeting on December 10, 2018 Councillor Dale Smith moved that live streaming be reintroduced in Council meetings. Given the dissolution of the Town of Grande Cache and its distance from Valleyview, Administration recommended that this video/audio service be implemented. This would cost approximately $2,000.00 per year. Council directed Administration to provide live internet video and audio streaming of all public meetings held in the Council Chambers.

Events and Meetings

  • Regular Council Meeting: January 28, 2019.
  • Committee of the Whole: January 21, 2019 at the DeBolt Public Service Building
  • Municipal Planning Commission: February 12, 2019
  • Agricultural Services Board (ASB): January 30, 2019.
  • Green View FCSS: January 16, 2019 at the Community Resource Centre (FCSS) Board Room.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Greenview’s Communications Officer at 780-524-7600.