Council Highlights December 10, 2018

Council Meeting Highlights 2018.12.10

Grande Cache Transition

The Town of Grande Cache will officially become part of Greenview on January 1, 2019. Council directed Administration to include an update on the transition of Grande Cache as it becomes a hamlet within the Municipal District. This item will be presented as a stand-alone item by the CAO or designate and the Grande Cache Contractor at each Regular Council Meeting until the end of June 2019.

Administration and the Grande Cache CAO did a visitor count to the Grande Cache office and found minimal visitor use during lunch hour. As such, Administration (Greenview and Grande Cache) recommended that Council align office hours between Greenview and Grande Cache by closing the Grande Cache office during the lunch hour and having the office open the same hours as the Valleyview office. Council directed Administration to align the office hours and hours of work at the Grande Cache Offices and Operations to be the same as the Valleyview Administration Office and Operations, effective January 1, 2019.

Municipal Library Board

Council considered Bylaw 18-805, to establish a Municipal Library Board. This bylaw would see the formation of a Greenview Library Board. The Board will be responsible for the administration of all libraries within the Hamlets of Greenview including Grande Cache and DeBolt, as well as any other Libraries that may be established in the future. The DeBolt Library is governed through the Peace Library System and administered by the DeBolt Library Society. It is anticipated that this will continue and a similar process will occur in Grande Cache after dissolution on January 1, 2019. Bylaw 18-805 passed First and Second readings. Council directed Administration to begin advertising for members.

Protective Services

In 2017, Greenview committed to a partnership with the Town of Fox Creek to construct a helipad. The Town of Fox Creek is suggesting that the helipad be located at either the Fox Creek airport or at the Fox Creek Fire Hall. Council accepted the Town of Fox Creek Helipad development progress update for information, as presented.

CAO Services

Council approved changes to the Signing Authority Policy 1027. Revisions have been implemented to achieve greater efficiency by allowing some functions to be conducted administratively.

Under Provincial legislation, the County of Grande Prairie and Greenview are required to complete an Intermunicipal Development Plan. As the County of Grande Prairie and Greenview share a common Boundary that is almost entirely crown land, it is possible that they will qualify for an exemption. At a recent meeting, it was agreed that the respective municipalities should pass resolutions to seek exemption under Section 631 of the Municipal Government Act Ministerial Order MSL:047/18 so the municipalities would not have to create an Intermunicipal Development Plan.

The Council – CAO Covenant established a commitment from Council to carry out a self-appraisal annually. Council as a whole will engage a third party to conduct the annual Council Self-Appraisal in early 2019.

On November 26th, 2018 Council and Administration received a request from Brock Mulligan, Director, Communications at Alberta Forest Products, requesting Greenview submit a Letter of Support of Federal Funding to control the Mountain Pine Beetle to the Minister of Natural Resources Canada. Council directed Administration to write a Letter of Support to Honourable Amarjeet Sohi, Minister of Natural Resources Canada, Chris Warkentin, MP, Grande Prairie-Mackenzie, Arnold Veirson, MP, Peace River-Westlock and Jim Eglinski, MP, Yellowhead to support federal funding to contain the Mountain Pine Beetle.

Bylaws

Council gave first reading for Bylaw 18-803. This bylaw would see the rezoning of Lot 7MR Block 1 Plan 0625581 from Municipal Reserve (MR) to Hamlet Residential (HR) District within SE-22-71-26-W5. The proposed rezoning would allow for future residential development on the lot. The motion was carried and a public hearing was scheduled for January 28, 2019 at the Regular Council Meeting.

Council gave first reading for Bylaw 18-804. This bylaw would see the rezoning of a 0.49 ha ± (1.22 acre) area from Agriculture One (A-1) District to Municipal Reserve (MR) within SE-22-71-26-W5. The proposed rezoning would accommodate for the trail head and parking lot for the Ridgevalley Walking Trail. The motion was carried and a public hearing will be held at the January 28, 2019 Regular Council Meeting.

Agriculture

Greenview administration received a Road Allowance License application for the undeveloped road allowance between E1/2-21-71-22-W5M and W1/2-22-71-22-W5M. The landowner requested to have a license for the mentioned unused forested road right-of-way. Upon review, there are no waterways or apparent wetlands in the unused road right-of-way. There has also been no indication of a desire to brush the unused Right of Way. Council approved the Road Allowance License application as presented.

Infrastructure and Planning

The Forestry Trunk Road Legal Survey received twelve responses to Greenview’s Request for Proposal. Council awarded Beairsto & Associates Engineering the Forestry Trunk Road Legal Survey consulting services contract for $424,827 with funds to come from the Construction & Engineering Roadways 2018 Operational Budget.

Township Road 681 and Range Road 230 reconstruction consulting services Request for Proposals received nine bids. Council did not award this project at this time.

The Range Road 260 and Range Road 201 construction projects consulting received eleven bids. Council awarded the project to WSP in the amount of $261,009.57 with funds from the 2019/2020 Capital Budget and Connector Road Block Funding, RD18001A & RD18007.

Township Road 670 reconstruction project consulting services Request for Proposals received eight bids. Council awarded to Beairsto & Associates in the amount of $341,697.44 with funds from the 2019/2020 Capital Budget for Roads, RD18012.

Range Road 64 and Township Road 701 re-grade and a new construction project consulting services Request for Proposals received twelve bids. Council awarded to WSP in the amount of $255,330.86 with funds from the 2019/2020 Capital Budget for Roads and Residential Road Block Funding, RD18008 & RD18005B.

Councillor Rutt raised a concern over lack of lighting at the junction of Township Road 704 and Highway 43. Council directed Administration to engage Alberta Transportation regarding the installation of lighting at Township Road 704 and Highway 43.

Corporate Services

In the 2017 federal budget, the federal government eliminated the one-third tax exemption for provincial and municipal elected officials, effective January 1, 2019. Administration reviewed the federal and provincial tax rates and provided options for Council to review with the intent of offsetting the new tax implications and maintaining the current level of Council remuneration. Council approved increasing meeting honorariums by 15% to achieve this goal. This would add approximately $15,000 annually to the Council budget in 2019.

Administration put forward a recommendation to Council to approve a 2.4% Market Adjustment increase for Council and staff for 2019. Council approved a 1.5% Market (COLA) adjustment for Council and staff, effective January 1, 2019.

Administration presented the 2018 3rd Quarter Budget to Actual Report. Council accepted the 2018 3rd Quarter Budget to Actual Report as information.

Administration asked that the 2018 Operational Budget of $86,679,871, be approved as the 2019 Interim Budget. Due to the dissolution of the Town of Grande Cache, Administration has recommended that it would be prudent to delay the final 2019 budget presentation to Council until Administration has an opportunity to integrate the proposed Grande Cache 2019 Budget into Greenview’s 2019 budget. Council approved the 2018 Operational Budget as the 2019 Interim Budget as presented.

Administration also asked that Council approve the proposed 2019 Capital budget as well. The value of the proposed 2019 Capital Budget is $78,107,501 with a carryover amount of $42,516,233. Council approved the 2018 Carry over Capital Projects Budget as the 2019 Interim Capital Budget Plan to the amount of $42,516,233. Council also authorized Administration to proceed with the 2019 approved hiring requests as presented.

Community Services

Administration was previously authorized to enter into recreation funding agreements with East Smoky, Grovedale South Wapiti, and Crooked Creek Recreation Boards following the submission of meeting minutes and financial statements from previously awarded grant funding from Greenview. Council accepted the progress update on the establishment of funding agreements with the Grovedale South Wapiti Recreation Board, East Smoky Recreation Board and Crooked Creek Recreation Board for information, as presented.

Greenview and the Town of Valleyview entered into a Valleyview and District Recreation Agreement in 2012, the current agreement is up for renewal. Administration recommended that a new agreement be implemented and be is structured the same as its predecessor. Administration also recommended that Council review the level of financial commitment before proceeding. Council authorized Administration to enter into a new Valleyview and District Recreation Agreement with the Town of Valleyview.

The 15th Annual North West Regional Skills Canada Competition will be hosted April 25 and 26, 2018 in Fairview, Alberta. This event highlights the talents of today’s youth in trades and technology. The winners of this competition will go on to compete in the Provincial Competition. The hosting committee was seeking sponsorship for the competition. Council approved sponsorship for $3,000 with funds to come from the Community Service Miscellaneous Grant Budget.

The Sheldon Coates Elementary School requested grant funding for special equipment for a child with visual impairments. Council accepted the special equipment grant request from Sheldon Coates Elementary for information, as presented.

Community Futures Peace Country is requesting sponsorship for the 12th Annual Women in the North Conference. The Women in the North Conference is committed to supporting the economic growth of female entrepreneurship. Council provided a sponsorship for $500 to Community Futures Peace Country for the 2019 Women in the North Conference held in Peace River, Alberta, with funds to come from the Community Service Miscellaneous Grant.

Council deferred a motion that Council direct Administration bring back live streaming in Council Meetings to the January 14, 2019 regular council meeting.

Administrative Items

Events and Meetings

  • Regular Council Meeting: January 14,
  • Committee of the Whole: December 17, 2018 at Greenview Administration Building
  • Municipal Planning Commission: January 15, 2019
  • Agricultural Services Board (ASB): January 30, 2019.
  • Green View FCSS: December 19, 2018 at the Community Resource Centre (FCSS) Board Room.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Greenview’s Communications on 780-524-7600.