Council Highlights November 26, 2018

Council Meeting Highlights 2018.11.26

Budget Reviews

Council reviewed and provided input to Administration regarding the proposed Construction & Engineering 2019 – 2021 Consolidated Budget. Council accepted the proposed Budget for information as presented.

Council reviewed and provided input to Administration regarding the proposed Environmental Services 2019 – 2021 Consolidated Budget. Council accepted the proposed Budget for information as presented.

Protective Services

Greenview currently has ice rescue suits and emergency responder personal floatation devices (PFD) that are now surplus. This equipment purchased in 2015 when Greenview was approached to take over the aeration of Swan Lake. When the Alberta Conservation Association resumed the aeration operations of Swan Lake in 2016/17 the equipment became surplus. The Greenview Search and Rescue (GSAR) has requested the surplus equipment for their program. Council authorized administration to donate the ice rescue equipment to Greenview Search and Rescue.

CAO Services

For several years, the Municipal District of Greenview has provided funding through the Community Development Initiative Agreement to the Towns of Valleyview, Grande Cache, and Fox Creek. The amount of base funding has increased over the years and yearly amounts increase or decrease based on changes to Greenview’s assessment. Given the upcoming dissolution (unconfirmed) of the Town of Grande Cache, the proposed agreement deals only with the Towns of Fox Creek and Valleyview. Council authorized the Reeve and Chief Administrative Officer to execute the proposed Community Development Initiative Agreement with the Town of Fox Creek and Town of Valleyview.

Council reviewed the updated information and budget for the annual Stakeholder Outreach Event held at Shot Shell Shooting Range south of Valleyview on Thursday, September 20, 2018. The Sporting Clays Tournament was held to raise funds for Lila’s Angels Travel Foundation from Valleyview. Administration requested that Council donate the excess amount of $1,030.61 from the Stakeholder Outreach Sporting Clays Event Budget to Lila’s Angels Travel Foundation. Council approved the motion as presented.

Reeve Gervais received an email requesting his participation on the 2022 Arctic Winter Games Bid Committee. As the games will utilize Nitehawk as one of the facilities, the committee would like to have a representative from Greenview participate. Council approved Reeve Dale Gervais to participate on the 2022 Arctic Winter Games Bid Committee.

Bylaws

A public hearing was held for Bylaw 18-789. It first came to Council on July 23, 2018. The request was to close a portion of unused undeveloped road allowance located on the north boundary of SW 29 70 24 W5M to accommodate the landowner’s existing driveway. By closing this section of undeveloped road allowance, Greenview would have to sell approximately 0.23 acres of the area that is presently part of the Sturgeon Heights Water Point, which would not affect any future upgrades to the site. No concerns were received from external referral agencies or adjacent landowners. The bylaw sent to the Minister of Transportation for review was approved on October 30, 2018. Council approved Bylaw 18-789 following second and third reading.

Infrastructure and Planning

Council reviewed the updated information and pricing for the 2019 Capital budget of two (2) steamers for $39,000 for the Operations department. At the November 13th Council meeting, Council requested additional information on the generator function, the cost of the steamers and the possibility of utilizing the present cage. The existing cages could not be used on the new units due to design differences; in addition, the pricing for the new units was discovered to be 50% less than previously reported. Council approved the revised proposed budget amount.

At the November 13 Regular Council Meeting, Council directed administration to bring forward information on the following approaches; Twp. Rd 720 Matt Roberts and Twp. 722 Bud Coates to the November 26, 2018 regular Council Meeting. Council accepted the report regarding approach concerns for information as presented.

Corporate Services

The Assessment Review Board Hearing Policy reviewed by the Policy Review Committee at the November 6th meeting and recommended to Council for approval. The Assessment Review Board is an independent adjudicative tribunal administered by Greenview. Its main function is to hear appeals from people who believe there is an error in the assessed value or classification of a property. The Board also deals with appeals about other matters outlined in the Municipal Government Act – Part 11. Therefore, a policy on the hearings is needed in order to meet the requirements under MGA legislation and ensuring a fair and equal decision-making process in Greenview. Council approved the Assessment Review Board Hearing Policy with an amendment as presented and repealed Policy CO 10 SDAB and ARB Meeting Proceedings.

The Revised Policy 1003, Vehicle Usage Policy was presented at the November 6, Policy Review Committee meeting and was recommended to Council for approval. The changes to the policy based on reviewing other entities’ vehicle usage policies and trying to ensure that staff, supervisors, management are all aware of and are responsible to the safe and economical use of Greenview vehicles. Council deferred the Revised Policy 1003, Vehicle Usage Policy until the January 28, 2019 regular Council Meeting.

The Expenditure Policy was reviewed at the last Policy Review Committee meeting and the Committee has recommended a change to Council. Council approved Reeve Dale Gervais to engage a third party consultant to work with Council to redraft the Expenditure Policy and deferred the Draft Expenditure Policy until a redrafted Expenditure Policy is presented to Council.

Community Services

Council reviewed the various options for the renewal of the Joint Green View Family and Community Support Services agreement with the Town of Valleyview. In 2013, a 5-year FCSS joint agreement was signed between the Town of Valleyview and MD of Greenview Council. The agreement addresses board structure, terms of office, quorum, powers, duties, responsibilities, and financing. Currently, the Town of Valleyview pays for approximately 25% of the actual value for programming its residents receive. Council instructed Administration to inform the Town of Valleyview that the MD of Greenview is pursuing an equal contribution in the new Green View FCSS Funding Agreement and further to arrange a joint meeting with the Town of Valleyview should it be needed.

On April 20th 2018, Greenview administration received a Road Allowance License application for the undeveloped road allowance between N1/2 22 & S1/2 27-70-26 W5M. The landowner is requesting to clear the brush from the unused road allowance to allow for cropping through the half sections. The landowner met the criteria of current policy and in addition, the road is not required for public vehicle passage. Council approved the Road Allowance License application as received.

Christmas Land is an organization in Grande Cache that organizes a Christmas festival featuring lights, displays and a concession for the community and visitors to enjoy during the Christmas season, while raising funds to support local charities of the organizations choice. In 2017, Greenview provided $2,000 to Christmas Land. The request for 2018 is $5,000, with $2,500 of the funds used for capital purchases such as lights, building a stage, miscellaneous supplies etc. and the other $2,500 used to cover operational costs. Council defeated the request for funding to the 2018 Christmas Land request.

The Grande Cache Community Christmas Dinner organized through the collective work of the Grande Cache Ministerial, in collaboration with the Grande Cache Institution, the Town of Grande Cache, the Royal Canadian Legion, and the Aseniwuche Winiwak Nation. The dinner provides a much needed meal and companionship; during what can be a difficult time of year for many less fortunate in Grande Cache and those who reside in the local Indigenous Cooperatives and Enterprises. The 2018 dinner is to take place at the Grande Cache Royal Canadian Legion on December 17th. Council approved funding to the 2018 Grande Cache Community Christmas Dinner for $5,000, with funds to come from the Community Services Miscellaneous Grants fund.

Administrative Items

Events and Meetings

  • Regular Council Meeting: December 10, 2018.
  • Committee of the Whole: January 21, 2019 at DeBolt Public Service Building
  • Municipal Planning Commission: January 15, 2019
  • Agricultural Services Board (ASB): January 30, 2019.
  • Green View FCSS: December 19, 2018 at the Community Resource Centre (FCSS) Board Room.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Greenview’s Communications on 780-524-7600.