Council Highlights September 24, 2018

Council Meeting Highlights 2018.09.24

Budget Reviews
Council reviewed and provided input to Administration regarding the proposed 2019 to 2021 CAO and Corporate Services Consolidated (Operational and Capital) Budget.

The Municipal Government Act (MGA) requires Council to adopt an Operational Budget annually for the upcoming year. This enables Greenview Administration to work and pay for services rendered to the municipality. The first presentation by CAO & Corporate Services was scheduled for September 17th at the Committee of the Whole Meeting in DeBolt, however, due to limited time available Council did not review the budget at the Committee of the Whole Meeting. As such, Administration requested Council’s input on the CAO & Corporate Services and the Council 2019 to 2021 Consolidated Budgets at this September 24 meeting.

Council directed Administration to bring a RFD to Council regarding the Council and Board Remuneration Policy. Council removed the requested HR Administration Assistant and Communications Coordinator Positions from the proposed 2019 budget.

Council reviewed and provided input to Administration regarding the proposed 2019 to 2021 Infrastructure and Planning Administration Operational Budget. Council accepted the proposed Budget for information as presented.

Council reviewed and provided input to Administration regarding the proposed 2019 to 2021 Planning and Development Consolidated Budget. Council accepted the proposed Budget for information as presented.

Economic Development
Terrapin Geothermic Inc. has been the lead consulting firm on potential geothermal development opportunities within Greenview over the past 18 months. Terrapin recently met with members of Alberta Energy to discuss options to truncate the timeline to develop regulatory approval for geothermal projects in Alberta and specifically the Greenview projects. As a result of this effort, Alberta Energy proposed putting a “demonstration project” proposal for the Greenview project before the Legislature of Alberta in late 2018. Should the proposal be approved, Terrapin will notify the ERPP of the change in regulatory processes, with the understanding the last barrier to approval has been removed prior to the awarding of the spring 2019 ERPP grants.

Council accepted the Geothermal regulatory and funding options for the Greenview Geothermal Project Developments for information, as presented. Council also authorized Administration to enter into negotiations with Terrapin Geothermics Inc based on options presented.

The conseil de développement économique de l’Alberta presented to Greenview Committee of the Whole on September 17, 2018. During the presentation a request was made for Greenview to join the Northern Alberta Hemp Processing Initiative (NAHPI) steering committee of this initiate for the next 2 years, to assist in promoting and planning for a hemp decortication facility to be developed in Northwestern Alberta. Council approved the membership cost of $10,000.00 to retain a seat on the Steering Committee for the Northern Alberta Hemp Processing Initiative for two years, with funds to come from Council’s Membership Seminars Conferences Budget. Council appointed Dale Smith to sit on the Steering Committee.

Environmental Services
Administration has been exploring locations and options in providing area residents with an RV dumping station in the DeBolt area. Administration identified three potential sites to accommodate this need in the DeBolt area. The first site that was explored at the DeBolt Lagoon and the second location by the lift station in DeBolt. The third site is located near the Crooked Creek waterpoint/recycle bins. This site was the preferred location as there is a good non potable water source and power already available on site and the location is easily accessible and highly visible. Development permits have been acquired from both Alberta Transportation and Greenview to ensure the locations viability. Both development applications were approved for this land usage. Council accepted Administration’s update on the DeBolt RV Dumping Station for information as presented but requested that administration continue looking at other possible locations.

At the awarding of the Sturgeon Wastewater Lagoon Expansion, Council expressed interest in a report on total engineering fees for the project. A report was presented and Council accepted it for information as presented.

Council reviewed the Waterpoint Usage report. Administration continues to work with Council in finding a solution to ensure that water point customers’ needs are being met without creating long wait times for other residents when accessing the water points. While finding a solution for this issue Administration must be aware of the well licencing details set forth by Alberta Environment and Parks for each site. Council received the Waterpoint Usage Report for information, as presented.

Protective Services
The Grovedale Fire Department has recently expressed concern regarding non-fire department staff such as contractors working within the building and Administration accessing the kitchen/lounge and truck floor areas of the Grovedale Public Service Building. They requested additional door locks be installed to restrict access to these areas. Administration have put procedures in place to inform the Fire Department of when the building is going to be used, the areas that will be utilized, and communicate directly with the Fire Department if the lounge, truck floor or outside aprons by the truck bays will be used by Administration. The same procedure is in place with the DeBolt Fire Department. Council accepted the information as presented and tabled the motion until the October 9, 2018 Council Meeting.

Planning and Development
The Citizens’ Panel Members for the Valleyview Intermunicipal Development Plan review process were confirmed as follows:

Ken Wilson – President of Valleyview Agricultural Society; MPC; SDAB

Debbie Adolphson – Member of Valleyview Agricultural Society Board; previous member of UFA Board of Directors

Travis Werklund – Member of Valleyview Chamber of Commerce Board; Member of Working on Wellbeing Valleyview Council

Troy Gordon – Treasurer of Valleyview Petroleum Association; Member of Petrowest Management Board

Council scheduled the Municipal Planning Commission meetings on November 14, 2018 and December 11, 2018, commencing at 9:00 a.m. in the Council Chambers, Administration Building, 4806 – 36th Avenue, Valleyview, AB.

Recreation
Snipe Lake Boat Launch Developments, Council authorized Administration to develop a plan for the purchase of land located at NW34 -70-19 W5M for the purpose of building a parking lot to accommodate parking for an adjacent boat launch located on Snipe Lake, subject to an approved development plan with Big Lakes County. Council also authorized Administration to develop a plan for a partnership with Big Lakes County to make improvements to a boat launch located on SW34–3–71–19 W5M.

Corporate Services
Council adopted the proposed Signing Authority Policy which replaces Policy AD 22 with amendments; Section 18 Prior to accounts payable cheques and accounts payable electronic transfer fund being issued, accounts payable summaries require the review by the Reeve or Deputy Reeve in the Reeves absents, or a Member of Council.

Council award the external audit service contract for Greenview to Metrix Group LLP for a term of three years 2018 to 2020 inclusively at a cost of $125,510.00.

CAO Services
A request came forward from a member of the management group asking that Council consider overtime compensation for management for overtime hours worked as a result of the 2018 spring flooding. Council directed Administration to pay the manager’s overtime related to the 2018 Spring Flood as per section 6.9.2 of the Greenview Staff Agreement.

Greenview is required to complete Intermunicipal Collaboration Frameworks (ICFs) with all neighbouring municipalities. Some of the ICF’s, such as those with urban neighbours, will be more complex than others. In discussions with some neighbouring rural municipalities, there has been mutual interest in completing the ICFs largely administratively as there is little to discuss or review. In these cases, the ICFs will be almost complete simply by gathering the information necessary to begin discussions. Such is the case with Woodlands, Yellowhead, and Birch Hills Counties. Council directed Administration to complete the Intermunicipal Collaboration Frameworks with Yellowhead County, Woodlands County, and Birch Hills County Administratively. Council also authorized the Reeve and CAO to complete the Intermunicipal Collaboration Framework with the County of Grande Prairie.

Council will hold the Committee of the Whole meeting for December 17, 2018, commencing at 9:00 a.m. at the Administration Building, Valleyview.

Infrastructure and Planning
Council approved the additional funding in the amount of $1,250.00 to the Municipal District of Smoky River for extra surveying needed on the Old High Prairie Bridge 71633 with funding to come from the Operating Reserve.

Operations
Council approved Administration to construct two (2) new offices and one (1) meeting room on the mezzanine in Grovedale Shop A for $48,000.00 with funding to come from the 2018 Facilities Maintenance Operational Budget.

Council directed Administration to complete the minor brushing and some ditch improvements on Victor Lake Access Road to keep positive water drainage subject to authorization from the Town of Grande Cache if required and to complete a preliminary road and drainage elevation design in an effort to achieve standard road compliance. Council also directed Administration to transfer $80,000.00 from Contingency Reserves to Local Roads Budget for the work.

Community Services
Council approved sponsorship in the amount of $500.00 to the Valleyview Petroleum Association for the 60th year Curling Bonspiel, with funds to come from the Community Service Miscellaneous Grant.

Council approve Gold Sponsorship in the amount of $1,000.00 to the DeBolt & District Agricultural Society for the Annual Harvester’s Ball in DeBolt on October 20, 2018, with funds to come from the Community Service Miscellaneous Grant.

Administrative Items

Events and Meetings

  • Regular Council Meeting: October 9, 2018.
  • Committee of the Whole: October 15, 2018 at the Eagle’s Nest Hall in Grande Cache at 10:00 a.m.
  • Municipal Planning Commission: October 10, 2018.
  • Agricultural Services Board (ASB): October 24, 2018.
  • Green View FCSS: October 17, 2018 at the Community Resource Centre (FCSS) Board Room.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Greenview’s Communications on 780-524-7600.