Council Highlights July 23, 2018

Council Meeting Highlights 2018.07.23

Delegations
Cole Thompson of TransCanada Pipelines Ltd. provided an update on his company’s projects that are active in Greenview. The Peace River Mainline Abandonment Project has recently been approved by the NEB and work on abandonment activities will begin in August 2018. TransCanada is one of North America’s largest natural gas pipeline networks with 91,900 km of pipelines which transport approximately 25 per cent of North America’s natural gas. They are also one of Canada’s largest private sector power generators with eleven power facilities, producing approximately 6,100 MW. TransCanada’s liquids pipeline system is 4,900 km and runs from northern Alberta to refining markets in the U.S. Midwest and Gulf Coast.

New TransCanada projects in Greenview include the Saddle West Expansion Project, the Smoky River Lateral Loop, Wapiti River Crossing, McLeod River North Project, and the Clearwater West Expansion project which will be operational in 2019. They are also working on the NGTL System Expansion project which is forecasted to be in service in 2021.

Grande Prairie Regional Hospital Foundation Senior Development Officer Dawn Miller provided a presentation to Council regarding the Key to Care Capital Campaign. The campaign’s goal is to raise $20 million. Approximately $10 million for the capital campaign has been secured to date. The Foundation is requesting Greenview provide $800,000 in contribution to their fundraising efforts in 2018. Council accepted the funding request and presentation for information. Greenview has contributed $200,000 to date to the QEII Hospital Foundation for the Capital Campaign.

Staff will begin entering the new Grande Prairie Regional Hospital in 2019, with plans for a six month onboarding period to get the hospital up and running. Doors are planned to open to patients in 2020. The new Grande Prairie Regional Hospital will feature an innovative Bedside Engagement System which provides patient teaching videos, information sharing and in room messaging to help educate patients on their care plan without leaving the hospital room. Bedside engagement will also allow access to telehealth in the bedside engagement portal to enable consultations with medical professionals in other locations. The system is integrated with patient charts, scans and test results.

Linda Duplessis Director of the Peace Library System provided an annual update to Council. Greenview provides $52,000 in funding to the Peace Library System which benefits local residents at libraries throughout the municipality. There are 38 municipalities in the system and they serve 45 public libraries, with their head office located in Grande Prairie. All member municipalities pay $6.37 per capita in a municipal levy. By participating in a regional library system, libraries can offer more resources than on their own and residents have access to up to date sources of information. Member libraries are connected to other libraries across the province through the Alberta Library (TAL) system.

Earl Langenecker of the Greenview Golf Resort provided a presentation to Council regarding the road specifications and density for subdivisions. Council accepted the presentation for information. Administration clarified that the road specification can be gravel rather than paved and motioned to amend the development agreement to reflect this. The internal gravel road and approaches to each lot must be built to a residential standard in accordance with the Municipal Servicing Standards. The approach apron from Range Road 244 must be paved.

The condition of the subdivision approval requiring removal of thirty six recreational vehicle (RV) sites upon endorsement of the Plan of Subdivision will result in loss of revenue for the Greenview Golf Resort. Mr. Langenecker requested removal of all the lots not take place at the same time. Council accepted the presentation for information and directed Administration to work towards an agreement with the Greenview Golf Resort to forebear enforcement of Condition 8 of the subdivision approval requiring the removing of the RV stalls prior to the registration of the plan of subdivision. The agreement to forebear would come to an end for each lot upon the sale of such lot, unless there is a replacement in the Sturgeon Lake Area Structure Plan (SLASP) which addresses density in a manner that would not require the removal of the RV stalls.

Planning & Development
The Grovedale Area Structure Plan was tabled at the June 26th Council meeting for further discussion. Administration made changes to the zoning of the area to address concerns that were brought forward regarding light industrial development by an affected landowner. The landowner requested adding NW 9 70 6 W6M to be designated as Service Commercial to accommodate a future light industrial area and changing the north portion of NE 32 69 6 W 6 to be designated as Agriculture One District. Council agreed to incorporate the proposed changes to the ASP and notify adjacent landowners and referral agencies.

Construction
The application for Residential Access 60A road realignment was approved by Council. The road realignment will be constructed from the south quarter line of NE 2 69 6 W6M with approximately 0.57 kilometres of new roadway and a cul-de-sac. The project will be funded with $300,000 from the 2018 Residential Access Roads Block Funding.

Operations
A motion was brought forward regarding the Birch Hills County Tangent Pit requesting authorization to test excavate quantities of pit run for future use at the Tangent Gravel Pit in Birch Hills County for $15,000 from the Gravel Exploration Services budget. The motion was defeated and Council directed Administration to continue gravel exploration in gravel pits that are currently available within the municipality.

In the Operations 2018 Budget Council agreed to transfer $900,000 between accounts from the Forestry Trunk Road Contractor Services to the Gravelling Program Contractor Services. The fund transfer is necessary because the amount of gravel required on local roads was underestimated and the tonne per km rate on the gravel hauls increased from $0.12 to $0.17, resulting in $495,265 in unanticipated gravel program expenses.

The Forestry Trunk Road Premium was reinstated by Council in the amount of $10.00 per hour for hourly rate gravel hauls retroactive to the start of 2018 Expression of Interest season.

Policy
An updated Road Allowance Restrictions Policy was presented to Council. The policy has been updated to Greenview’s current standards and add details regarding the removal/replacement of trees, installation of temporary approaches and requests to Council from adjacent landowners. The policy was tabled to address several questions from Council.

The Scholarships Policy was also presented to Council and was tabled until a future Committee of the Whole meeting to allow time for further discussion regarding the scholarship selection criteria and format.

Council approved the Greenview Sponsorships Policy which provides guidelines and recognition expectations for municipal grant recipients. Greenview is a significant supporter of events, programs and projects in our communities and region. Annually more than $1.5 million in grant funding is provided through the Community Grants Program to organizations throughout the region. The policy creates a tiered system based on the amount of the sponsorship and outlines recognition expectations for each funding level. Greater recognition expectations are placed on those organizations which receive larger amounts of municipal grant funding.

The Sponsorships Policy does not cover operating grants, funds for museums, halls, libraries and recreation facilities, or other programs which are part of the regular budgets for Community Services and other departments. It also does not apply to grants administered by other parties on behalf of the municipality such as the Recreation Boards, Agriculture Services Board or Family and Community Support Services. Copies of the policy will be available to all Community Grant Program applicants.

Bylaws
A public hearing was held for Bylaw 18-789, the request will close a portion of unused undeveloped road allowance located on the north boundary of SW 29 70 24 W5M to accommodate the landowner’s existing driveway. By closing this section of undeveloped road allowance, Greenview would have to sell approximately 0.23 acres of the area that is presently part of the Sturgeon Heights Water Point which would not impact any future upgrades to the site. No concerns were received from external referral agencies or adjacent landowners. The bylaw passed first reading and will be sent to the Minister of Transportation for review before being returned for second and third readings.

A public hearing was also held for Bylaw 18-794 submitted by Dayle and Clark Turley and Kiven Lee Kettyle. The land use amendment application would redesignate a 26 hectare piece of land in the Grovedale area from Agricultural One District to Agricultural Two District at SE 21 69 6 W6M. The proposed land use amendment is within 450 metres of the Grovedale Landfill, and subdivision or development of land for residential purposes is prohibited. The proposed amendment would allow for a boundary adjustment to increase pasture area for the existing first parcel out subdivision. No concerns were received from external referral agencies or adjacent landowners and no members of the public were in attendance to speak for or against the rezoning application. Council approved Bylaw 18-794 following second and third reading.

Lou and Judy Maffret and Curtis Ritchie applied for Bylaw 18-795 to redesignate a 3.4 hectare parcel from Agricultural One to Country Residential One District in the Grovedale area. The land is located within NW 11 70 7 W6M. No concerns were received from external referral agencies or adjacent landowners and there were no members of the public in attendance to speak for or against the application. The bylaw was approved following second and third reading.

Grants and Funding Requests
The Philip J. Currie Fundraiser on August 25, 2018 will receive a $10,000 sponsorship for two corporate tables at the Night for the Museum event with funds to come from the Community Service Miscellaneous Grant.

Greenview contracted Terrapin Geothermic Inc. to assist with applications for grant funding for an industrial scale geothermal project under the federal government’s Emerging Renewables Power Program (ERPP). Greenview has applied for a $51 million ERPP project, requesting $25.4 million in funding from Natural Resources Canada (NRCan). Terrapin recommended ongoing project development to prepare for the due diligence process that would be required if the grant is awarded. They proposed either a monthly fee of $20,000 or a fifteen per cent equity stake in the project in exchange for all project development expenses for the remainder of 2018 and confirmation that they would be selected as the official project developers. Council denied both Terrapin’s request for additional funding for project management services and their request for partnership equity in the proposed geothermal project. Greenview will advise Terrapin that Council will not take additional action until the results of the ERPP grant application are known. NRCan has provided notice to applicants that the grant program will be broken down into two intakes. Greenview’s application will be considered during the second intake in Spring 2019.

Council denied a request from the Van Horne Institute for funding for the Peace Region Access to Transportation Study. They recently received a CARES grant from the Government of Alberta and are requesting Greenview fund 40 per cent of the outstanding balance in the amount of $39,320. Normally the matching funds are secured prior to applying for this type of grant. Other municipalities in the Peace Region were also approached by the Van Horne Institute for funding although they were not aware of the application being made in advance. A similar study has already taken place through the Peace Regional Economic Development Alliance (PREDA) which Greenview is a member of. The study is nearing completion.

Tax Arrears Payment Refund & Deferral
Council directed Administration to provide a refund in the amount of $44,231.47 to Enercapita Energy Ltd., due to the company inadvertently making an overpayment on taxes owed by that company. Council directed Administration to defer prior years’ taxes, interest and penalties in favour of current and subsequent year’s taxes for Roll #311273.

A company owing taxes to the Municipal District of Greenview went into receivership and was subsequently sold through the courts. Court Order 1710-07259 states that the new property owner Enercapita Energy Ltd. is not responsible for the prior years’ taxes or penalties. This contradicts provisions in Section 348 of the Municipal Government Act (MGA). The new owner initially paid the tax arrears and penalties however based on the court order, has now requested a refund. In refunding the requested amount Greenview will be in compliance with the Court Order. By deferring the taxes rather than writing them off the opportunity remains for payment in the future. Together with other municipalities, Greenview is looking into the process of how the courts are enforcing repayment provisions under the MGA for properties that go into receivership.

As authorized by Section 347(c) of the MGA, Council directed Administration to defer all pre-receivership tax arrears and accrued penalties owing for pre-receivership tax arrears in situations where companies have gone into receivership, until the earlier payment of all post-receivership taxes or the disposition of the property that is subject to the tax assessment, upon written request from the Receiver.

Grande Cache Area
Greenview will enter into the Grande Cache Ladder Truck Memorandum of Understanding (MOU) with the Town of Grande Cache. The municipalities will purchase a ladder truck with a maximum amount of $1,665,000 to be cost shared on a 1:1 ratio, with funds to come from the Protective Service Budget. Council authorized Administration to transfer funds from the 2018 Operating Contingency Reserves to the 2018 Protective Service Budget.

Victor Lake Access Road Council directed Administration to bring a report back to the September 10, 2018 Council meeting regarding the Victor Lake Access Road to determine the ownership of that portion of the road and provide recommendations to mitigate the problems that have been happening there. The section of the road in question is from Highway 40 to the boundaries of Victor Lake Co-operative. If Greenview has ownership, Council requests a preliminary assessment of the work that needs to be done to address the deficiencies.

Grande Cache Cooperatives and Enterprises Cemetery Committee members were appointed as follows: Ronnie Moberly from Victor Lake Co-operative, Colin Moberly from Kamisak Development Corporation, Alfred Wanyandie from Wanyandie Flats, Denise Moberly from Joachim Enterprises, Josephine Leavitt from Muskeg Seepee, and Tara Moberly from Susa Creek Co-operative.

Administrative Items
The Census 2018 Preliminary Report was provided to Council for their information. Greenview’s total population is 6,044 which is substantially higher than the last census which recorded 5,242 in 2013. The participation rate was 98.9 per cent compared to 93 per cent participation in the last municipal census. This was the first time that Greenview offered the option of completing the census online, with approximately 36 per cent of respondents participating via online submissions. The 2016 federal census recorded a population of 5,583 for this municipality. Greenview receives $409 per capita in federal and provincial grants to support roads, policing, social programs and other municipal services. The official report will be released in Fall 2018.

The 2018 Greenview Stakeholder Outreach Event will be hosted at the Shot Shell Sporting Clay Range in Valleyview on September 6 or 20, 2018. Council agreed to host a sporting clay tournament as a fundraiser instead of the annual golf tournament. Invitations will be sent to stakeholders and event details will be advertised publicly as soon as they are confirmed. Businesses and individuals who are interested in attending or sponsoring the fundraiser can contact the Communications Department for more information at communications@mdgreenview.ab.ca.

Pest Inspectors Sue LePage, Stephanie Williams, Logan Perron, Marlee Ratzlaff and Matthew Thomas were appointed under Section 10 of the Agricultural Pests Act for the term of their employment.

A Special Council Meeting has been scheduled for Monday July 30, 2018 at 9:00 a.m. at the Council Chambers in Valleyview. Under Sections 21 and 24 of the Freedom of Information and Protection of Privacy Act, the meeting will take place in camera to prevent disclosure of private information.

Council confirmed the Community Development Initiative Funding granted to the Towns of Valleyview, Grande Cache and Fox Creek for the period up to and including 2017 as the correct amount. Greenview provides

Events and Meetings
• Special Council Meeting: July 30, 2018.
• Regular Council Meeting: August 27, 2018.
• Committee of the Whole: September 17, 2018 at the DeBolt Public Services Building at 10:00 a.m.
• Municipal Planning Commission: September 11, 2018.
• Agricultural Services Board (ASB): August 29 2018.
• Green View FCSS: September 19, 2018 at the Community Resource Centre (FCSS) Board Room.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Diane Carter, Communications Officer, at 780-524-7625 or 780-524-6584 (mobile).