Council Highlights July 9, 2018

Council Meeting Highlights 2018.07.09

Delegations
Sameng Inc. provided a report to Council on Drainage Project Management. There are seventeen active drainage projects which were assessed in 2017-18 and the report outlines recommendations for necessary maintenance and repairs. The majority of the projects on the maintenance list were originally constructed between the 1960’s and 1980’s and are nearing the end of their expected lifecycle. Currently Greenview has an estimated drainage project maintenance cost of $10.4 million.

All work that is done on drainage or near water bodies is governed by provincial legislation and policies such as the Water Act and the Alberta Wetland Policy. Depending upon the provincial requirements, there may be strict limits placed on the work including meeting certain job specifications, or completing construction during certain seasons when there is less impact on wildlife. Approvals granted under the Water Act have expiry dates and must be renewed. Greenview works with consultants like Sameng to receive the necessary project easements and approvals for these projects. Sameng recommends that Greenview implement a maintenance program including annual inspections after spring runoff and extreme summer rainfall events, annual mowing/brushing and maintenance of noxious weeds, and budget planning to maintain the areas of the drainage program as required. Council accepted the report as information.

Construction
The replacement of Young’s Point Road Bridge File 75356 was approved by Council with $770,305 authorized to be transferred from the Capital Infrastructure Reserve. The bridge is located on a tributary of Sturgeon Creek at SE 4-71-24-W5M and is a large centreline culvert under Young’s Point Road. The existing culvert was installed in 1988. This location was identified as requiring replacement in December 2017 due to deterioration and failure along the culvert. The plans for replacing the culvert include changing the orientation of the culvert to better accommodate the natural flow of water. Flooding in Spring 2017 caused additional damage at this location, the side slope failed affecting the asphalt roadway above the culvert.

Administration has sought agreements with the adjacent landowners for the additional area required for the upgraded culvert. Unfortunately, one of the landowners is recently deceased and an urgent land purchase is not possible while the estate is in probate. Provincial requirements for work on waterways do not permit construction work to be done during fish activity and bird nesting seasons, which leaves a very small window for the work to be done in the fall 2018 construction season. The location is at risk of complete road failure if the work is postponed to 2019. This is a no-exit road without other options for local residents to enter and exit their properties. Administration recommended the repairs be completed on an emergency basis.

Road Maintenance
Council considered the quotes received for the 2018 Gravel Purchases for the Forestry Trunk Road and Ridgevalley areas. The 2018 aggregate supply for a section of the Forestry Truck Road from KM 5 to 35 was awarded to Timber Pro of Clairmont at a cost of $595,000.00. The 2018 aggregate supply for the Ridgevalley area was awarded to Buffalo Rock Resources of Bezanson for $595,000.00. Funding for both projects is provided in the Operational Road Maintenance budget.

Protective Services
In November 2017, Greenview made a formal request for Grovedale Enhanced Policing with the RCMP. Municipalities may fund enhanced policing positions to assist in municipal priority areas for policing. Greenview has also funded an enhanced policing position in the Valleyview region. The Grovedale position is now filled and the RCMP Officer is becoming familiar with the area. The RCMP requested direction for the priority areas for this position. Based on public concerns, Council directed that property crime be the main focus of the new position. The position will also provide rural crime prevention through an enhanced police presence in the Grovedale area and may assist in public safety programs, traffic enforcement, and enforcement for environmental protection issues such as illegal dumping.

Greenview will enter into an agreement for the Grande Cache Fire Hall with the Town of Grande Cache for the construction of a new facility with funds to come from Fire Facilities Reserves. The proposed fire hall facility will be financed using a Construction Funding Model where Greenview will provide fifty per cent of the total project cost to a maximum of $4,000,000.00 and the other fifty per cent will be provided by the Town of Grande Cache. The upset limit of the project will be $8,000,000.00.

Deputy Reeve Tom Burton raised concerns regarding Emergency Response River Access following several recent incidents where emergency services have travelled significant distances to reach the nearest boat launch and assist in emergency response activities. Council directed Administration to contact Alberta Parks and Recreation to develop a plan regarding emergency responders’ access to rivers throughout Greenview.

Youth Squad
Communications Staff presented an outline of the 2018-19 Youth Squad Program for the upcoming school year for Council’s consideration. The Youth Squad (Y Squad) program launched with grade six students in 2016-17 and received very positive reviews from the youth and schools that were able to participate. In 2017-18 Greenview staff have focused on redeveloping the program to help make it more accessible to youth throughout the municipality. Y Squad resources will be provided to schools in September 2018 for the upcoming school year. There are two proposed streams for 2018-19. The Y Squad Jr. program will be offered to grade six students as an in-class leadership workshop series to introduce them to concepts of community leadership and local government. The Y Squad Sr. program will be new this year, and will include a community service leadership development program for older youth in grades 9 to 12 and a formal Youth Council. Further details on the program will be announced next month.

Bylaws
A public hearing for Bylaw 18-796 was held. Brian and Joanne Gordon have applied to re-designate a 3.59 hectare (8.87 acre) parcel from Agricultural Two (A-2) District to Institutional (INS) District within NW-22-70-22-W5. The property will be rezoned to allow future subdivision of an institutional parcel to accommodate a K to 12 school near the Greenview Regional Multiplex in Valleyview. Access to the school will be provided from 56 Avenue, requiring the parcel to be consolidated with the subdivided parcel located in the Town of Valleyview. A copy of the subdivision application was circulated to external referral agencies and adjacent landowners. No concerns were received from stakeholders or adjacent landowners and there were no members of the public in attendance at the public hearing. After the public hearing Bylaw 18-796 was approved by Council following second and third readings.

Administrative Items
Under the updated Municipal Government Act Intermunicipal Collaboration Frameworks and Intermunicipal Development Plans must be created by all neighbouring municipalities. Greenview will partner with Yellowhead County to seek Ministerial Approval for an exemption from these requirements because the border shared by the municipalities is crown land. There are currently no existing shared services between Greenview and Yellowhead County nor are there plans to implement shared services in the future. By seeking a Ministerial exemption, Greenview and Yellowhead intend to focus their public tax dollars on projects which are beneficial to their ratepayers rather than creating a new framework which won’t benefit their residents.

A report regarding Greenview Council Boards and Committees Review was presented for information. Greenview Council participates in 63 boards and committees in addition to regularly scheduled Council business. Council discussed the relevance of the committees and boards to the municipality’s work and agreed to have further conversations regarding Council participation in committees that require significant travel time and costs with limited direct benefits to the municipality.

A report was provided regarding Grande Cache FCSS Home Support Transportation. A request has been brought forward for a Greenview vehicle for the Grande Cache area home support service program. Home support services in Grande Cache are provided in partnership with the Town of Grande Cache and staff are Grande Cache employees. Home support workers in other areas of Greenview are reimbursed for personal vehicle use and access to a personal vehicle is part of their employment requirements. Council accepted the presentation for information.

Events and Meetings
• Regular Council Meeting: July 23, 2018.
• Committee of the Whole: September 17, 2018 at the DeBolt Public Services Building at 10:00 a.m.
• Municipal Planning Commission: September 11, 2018.
• Agricultural Services Board (ASB): July 18, 2018.
• Green View FCSS: September 19, 2018 at the Community Resource Centre (FCSS) Board Room.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Diane Carter, Communications Officer, at 780-524-7625 or 780-524-6584 (mobile).