Council Highlights June 11, 2018

Council Meeting Highlights 2018.06.11

Bylaws

The Council Code of Conduct (Bylaw 18-797) received first reading. The bylaw must be adopted by all municipalities following changes to the Municipal Government Act which came into force in 2017. The Code of Conduct outlines principles of transparent, accountable government and a complaint procedure. Each Council member will receive a copy of the bylaw and must sign a Statement of Commitment at the beginning of their term in office. Council will provide input regarding the bylaw before it is returned for second reading.

Bylaw 18-796 to re-designate a 3.59 hectare ± (8.87 acre) parcel from Agricultural Two (A-2) District to Institutional (INS) District within NW-22-70-22-W5 received first reading. The property is owned by Brian and Joanne Gordon and will be rezoned to allow future subdivision of an institutional parcel to accommodate a K to 12 school near the Greenview Regional Multiplex. A Public Hearing for Bylaw No. 18-796 will be held on July 9, 2018 at 10:00 a.m. in the Council Chambers.

Environmental Services

In response to concerns about backflow of the DeBolt Gospel Light Church Sewer, Council approved the installation of an Inspection Chamber with a back flow flapper 0.30 meters from the edge of property line of the Gospel Church in DeBolt to potentially avoid future sanitary sewer back-up through the sanitary service line onto private property.

The Grovedale Water Treatment Plant Reverse Osmosis Equipment supply contract was awarded to Sapphire Water International Corp. of Saskatchewan, in the amount of $711,475.00, with funds to come from the Environmental Services 2018 Capital Budget.

Council approved increased funding for the 2018 Solid Waste Clean Up Incentives in the amount of $10,500.00 to advertise and host litter picks for all 9 manned transfer stations and the Grande Cache area in Greenview annually.

Operations Department

A presentation regarding the Aggregate Reserve, Usage and Stockpile Inventory was provided by Administration. Council accepted the presentation as information.

Road Use Delegation

In follow up to the May 28, 2018 delegation regarding road use during road bans, Administration sought direction from Council on how to proceed. Reeve Dale Gervais and Councillor Shawn Acton voted in favour of increasing road protection enforcement throughout Greenview, but the motion was defeated by the rest of Council. Concerns were raised regarding the cost of increased enforcement and impacts on agricultural producers. The roads and road ban enforcement will continue to be monitored as needed.

Planning & Development

A Public Hearing will be held at 10:00 am on July 23, 2018 for the partial closure of the undeveloped road allowance located north of NW 20-70-24 W5M.

Council adopted additional options for Security Deposits as part of the Development Guidelines and Municipal Servicing Standards. There will be three categories added to the Municipal Servicing Standards based on whether municipal servicing is required and the total project cost. It is common for the security deposit to be larger than the proposed project costs for major projects because it can be more expensive for municipalities to complete work that is unfinished by developers and address deficiencies. The security deposit is retained until deficiencies are addressed and a Construction Completion Certificate is issued.

The Sturgeon Lake Area Structure Plan (SLASP) Review contract was awarded to ISL Engineering and Land Services and Spencer Environmental Management Services Ltd. (ISL and Spencer) for $149,464.00. The project will be done in accordance with the SLASP Terms of Reference.

Policy

The Municipally Owned Digital Signs Policy was approved as presented. Greenview recently installed a digital sign near our office in Grovedale which will begin advertising Greenview and community ads this month. A policy has been developed to outline the intended use of the sign and the process for digital advertising to be followed by Greenview Departments and the public. Emergency notifications and messages from Greenview will be prioritized, followed by safety related messages such as fire prevention. The sign will be able to advertise messages from other government agencies which apply to the community. Community events and messages from non-profits or charities will also be eligible for posting on the digital sign if they meet the posting criteria. Full details on the sign policy are available by contacting the Economic Development Department.

The Public Engagement Policy was approved as presented. The policy outlines how Greenview will approach public participation and engagement. It outlines how and when Greenview will consider using public engagement and consultation to promote sustainable decisions informed by the interests of our residents and stakeholders. The policy follows the International Association for Public Participation (IAP2) Framework for citizen engagement which Council previously adopted in 2016. Under the Municipal Government Act, all municipalities are required to have a public engagement policy in effect before July 23, 2018. The policy will be made available on our website.

Grande Cache Area

The Grande Cache Viability Review and correspondence from the Town of Grande Cache were discussed by Council. Council directed Administration to seek a formal immediate response from Alberta Municipal Affairs regarding options for moving forward with the Grande Cache Viability Review.

Councillor Delorme provided an update to Council regarding Cemetery Maintenance in the Grande Cache area. A grant of $1,500 will be provided to each of the Grande Cache area Co-operatives and Enterprises for the upkeep of the cemeteries in these communities with funds to come from the Community Services Budget. Funds in the amount of $9,000 will be transferred from contingency to the Community Services Budget.

Grants and Funding Requests

Bezanson Agricultural Society’s grant funding request was accepted for information, as presented. The society has requested funding for a recreation facility that is being built in their hamlet. Greenview previously has not provided significant funding to recreational facilities outside of Greenview’s municipal boundaries and the request could be precedent setting. Greenview commends the fundraising committee for being able to raise the majority of funds in order to complete their project.

Greenview will provide the 2018 Capstan Hauling Rat 200 Jet River Race Gold Class Sponsorship in the amount of $2,500.00 to the Grande Prairie River Rat Association, with funds to come from the Community Service Miscellaneous Grant. The 2018 river race will take place on June 16 and 17.

The Mackenzie Regional Charity Golf Tournament will receive $500.00 in sponsorship with funds to come from Community Services Miscellaneous Grant. The event supports the Northwest Health Foundation and the Heart and Stroke Foundation.

The Sorrentino’s Compassion House 17th Annual Golf Tournament will receive $500 in sponsorship as well.  Compassion House provides affordable accommodation to women from northern Alberta who are going through medical treatment for cancer.

Administrative Items

To clarify a motion made at the last Council meeting, Council recommended that the Kakwa and Southview Recreation Site leases continue per the present lease agreement with the Government of Alberta.

The Pest and Weed Inspector Appointments for the 2018 season were approved by Council. Dennis Haglund, Maureen Bly, Hazel Edwards, Amy Cymbaluk, Jennifer, Hammel, Terri Hoddinott, Hayden Grotkowski, and Glenn Allen were appointed as Pest Inspectors and Weed Inspectors for Greenview for the term of their employment.

The Requisition Report was accepted for information. Under the Municipal Government Act, the Housing Act, and the School Act municipalities are required to pay requisitions. Under the School Act, municipalities are required to pay a specified amount based on assessment to the province for the Alberta School Foundation Fund (ASFF). Municipalities are also required to pay requisitions to separate schools that are not under the ASFF. The education funds are collected as part of municipal assessment. Under the Housing Act, municipalities are requisitioned by management bodies of seniors’ lodges to pay for the deficit of operating seniors lodging facilities. This is also based on assessment. The relevant seniors’ foundations will requisition municipalities for funds, usually providing notice in March, and municipalities must pay the requisitioned amount within 90 days.

A Public Land Sale will be held for tax recovery purposes. Reserve bid prices and terms for the public sale of land were adopted by Council. Details will be advertised in local newspapers and on Greenview’s website. The public auction will be held on September 18, 2018 at 9:00 a.m. in the Council Chambers.

New forms for Information and Agenda Item Requests were presented to Council as tools to enhance communication and assist Council in making informed decisions. Administration will prepare a Request for Decision with the information or agenda item requested by Councillors for upcoming meetings. Council accepted the forms as presented.

Council direct Administration to draft a letter of support to Weyerhauser regarding a secured fibre wood allotment in response to the Caribou recovery plans. Weyerhauser has raised concerns regarding the impact of the recovery plans on one of their existing allotments, as the trees in the areas of the recovery plan age they will become less viable for commercial use.

Events and Meetings

  • Regular Council Meetings: June 25, 2018.
  • Committee of the Whole: June 18, 2018 at the Eagle’s Nest Hall in Grande Cache at 10:00 a.m.
  • Municipal Planning Commission: July 10, 2018.
  • Green View FCSS: June 20, 2018.
  • Agricultural Services Board (ASB): June 27, 2018.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Media inquiries may be directed to Diane Carter, Communications Officer, at 780-524-7625 or 780-524-6584 (mobile).