May 28, 2018

Delegations

Wayne Gour of Velocity Group and Earl Langenecker of Greenview Golf Resort provided a presentation to Council regarding the implications of the draft development agreement prepared by administration in accordance with Greenview’s Development Guidelines and Municipal Servicing Standards (MSS). There were several concerns brought forward for discussion. Council accepted the presentation for information.

Bill Hanson and Darryl Rutt provided a presentation to Council regarding the the misuse of municipal roads and drainage. They are concerned that Greenview’s road bans and weight restrictions aren’t being followed and that landowners are draining water from fields and ponds into the ditches. Council accepted the presentation for information. Greenview is responsible for maintaining all municipal roads, bridges and ditches. Protecting the roadways is important as serious structural damage and costly repairs can be required if road bans aren’t followed.

Grants and Funding Requests

Council accepted as information the Grande Cache Fitness, Health and Wellness Society’s grant funding request for information, as presented. The Grande Cache Fitness, Health, and Wellness Society, a new organization within Grande Cache, was formed to be a community based organization that helps promote fitness, health and wellness within the community. The group indicated that they support youth and community in maintaining a healthier lifestyle. The organization wants to offer affordable existing and new health, fitness and wellness activities in Grande Cache. The Grande Cache Fitness, Health and Wellness Society, is requesting grant funding to achieve their fitness, health and wellness community initiative goals.

Council provided the Grande Prairie and District Victim Services Unit a Pearl Sponsorship in the amount of $1,000.00 for their annual fundraiser. The Grande Prairie District Victim Services Unit is hosting the Fall Solstice Dinner and Silent Auction at the Red Rock Urban Barbecue on September 20, 2018. Victim Services is a non-profit charitable society that provides a high level service to anyone who experiences trauma.

Contracts & Tenders

Council awarded the 2018 Athabasca SML 060086 Crushing Tender contract to R Bee Aggregate Consulting Ltd. Of Gibbons, Alberta for the amount of $879,000.00 coming from the 2018 Operational Road Maintenance Budget.

Council awarded the 2018 Goodwin SML 030052 Crushing Tender contract to Okanagan Quality Control Ltd. of Mt. Symons, BC for the amount of $849,750.00 coming from the 2018 Operational Road Maintenance Budget.

Council awarded the 2018 Railrock SML 790035 Crushing Tender contract to Wapiti Gravel Suppliers of Grande Prairie, Alberta for the amount of $984,200.00 coming from the 2018 Operational Road Maintenance Budget.

Administrative Items

Council accepted as information the Southview and Kakwa Provincial Recreation Areas review. Greenview’s Recreation Services Department currently manages 6 outdoor sites that are dispersed geographically from Valleyview to Grande Cache. An integral part of site management is regular review of not only site condition and amenities but also land securement. Council directed Administration to review the existing land securement on the sites. Administration has determined that the Kakwa and Southview recreation areas have adequate land security at this time. Administration recommended that Greenview continue with the agreements that are in place until they require renewal, at which time another review can take place. Council moved to accept the presentation as information.

Council approved V3 Companies of Canada Ltd to undertake the Valleyview Intermunicipal Development Plan (IDP) Review as outlined in the Plan’s – Terms of Reference. Request for Proposals for the plan closed on May 4, 2018 and three (3) completed proposal packages were received from V3 Companies of Canada Ltd, Urban Systems and ParioPlan Inc. It was felt that V3’s proposal would best meet the needs of both municipalities through the use of meaningful public engagement and the inclusion of planning, public engagement and economic development professionals. V3 Companies of Canada Ltd has estimated the total cost for IDP review and update at $128,780 (excluding taxes) which is slightly over the amount allocated in budget by $8,780. Council approved the motion to appoint V3 to undertake the IDP.

Council accepted the 2018 First Quarter Financial Report as information. Total expenses for all departments are flowing at 16.4 per cent of Budget, comfortably below the 25 per cent expenditures which is expected for the first quarter. Several departments including the Community Services Grant Program, Cultural & Historical Buildings, and Protective Services Budgets, are acceptably above the 25 per cent mark, due to the annual Grant and Honorarium payments that have been paid this quarter.

Council approved the Grande Cache Cooperatives and Enterprises Cemetery Committee Terms of Reference as presented. In December 2017, Councillor Delorme requested permission to develop a Cemetery Committee for the Grande Cache Cooperatives and Enterprises to manage and maintain grave sites at all the surrounding communities. Council approved funding to contribute to this committee through their annual budgeting process. The Terms of Reference were drafted to help guide this new committee, they were approved and adopted by Council and the committee will be now formed.

Council authorized administration to enter into an agreement with the Grovedale Rural Crime Watch, for the use of office space in the Grovedale Public Service Building, at no cost. The group requires a small area for office/storage space as well as meeting space for approximately two annual meetings.

Council directed administration to send a letter of support to Millar Western in regard to resuming their wood burner operation at their Fox Creek location.

Policies

The Road Allowance Restriction Policy was tabled and sent back to the Policy Review Committee by Council. As directed by Council, policy EES 12 “Road Allowance Restrictions” was brought to the April 17, 2018 Policy Review Committee. The policy was updated to current standards. The revision also includes further details regarding the removal and/or replacement of trees, the installation of temporary approaches and requests to Council from adjacent landowners. A definition of Temporary Structures was added to provide increased clarity.

Council approved the Council-CAO Covenant Policy as presented. The Covenant acts to reinforce positive relationships between Council and Administration. It creates clarity in the distinct roles of Council and Administration and establishes relational protocols and thereby helps foster respect for these distinct roles. It also acknowledges that a strong relationship is necessary for good governance and decision making.

Events and Meetings

  • Regular Council Meetings: June 11 & 25, 2018.
  • Committee of the Whole: June 18, 2018 at the Eagle’s Nest Hall in Grande Cache at 10:00 a.m.
  • Municipal Planning Commission: June 12, 2018.
  • Green View FCSS: June 20, 2018.
  • Agricultural Services Board (ASB): June 27, 2018.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Council Meeting Highlights 2018.05.28