May 14, 2018

Delegations

Bill Harder of Gospel Light Church provided a presentation to Council regarding sewer backup issues at Gospel Light Church in DeBolt. Council accepted the presentation for information and directed Administration to work with the Gospel Light Church to find a possible solution to the ongoing sewer backup problem and report back to Council for further direction.

Terrapin Geothermics provided a presentation to Council regarding the application submitted to Natural Resources Canada Emerging Renewable Power Program for information as presented. The application has been made for a potential geothermal research/demonstration facility to be located within Greenview. The proposed project will supplement the Tri-Municipal Industrial Partnership (TMIP) and act as an attraction to industry and investors as we can co-promote renewable and non-renewable energy sources working cooperatively. Greenview’s application included letters of support from provincial Ministers and regional community agencies.

Town of Grande Cache Chief Administrative Officer Denise Thompson and Fire Chief Brian Lott provided a presentation to Council updating Council on the status of the new Fire Hall and ladder truck. Grande Cache is working with Field Lievers Architecture with a similar design to the Public Services Buildings that have been built in DeBolt and Grovedale. The fire hall will be located on Shand Avenue in Grande Cache. Minor changes to the exterior design have been included to match Grande Cache’s alpine design on the exterior. Council accepted the presentation as information. Council authorized Administration to prepare draft agreements for the construction of a fire hall and the purchase of a ladder truck in conjunction with the Town of Grande Cache.

Bylaws

A public hearing was held for Bylaw 18-792 (Disher-Cornelsen) at NE 9 69 7 W6M, located 11 km from the Hamlet of Grovedale to change the designation from Agriculture One District to Country Residential One District. Later in the meeting, the bylaw was approved by Council following Second and Third Reading.

A public hearing was also held for Bylaw 18-793 the Big Mountain Industrial Park Area Structure Plan (ASP) submitted by Opus Stewart Weir on behalf of 1913212 Alberta Limited. The ASP has been amended to address Alberta Transportation’s Concerns with the Traffic Impact Assessment and proposed access to the development. Several area landowners expressed concerns regarding traffic hazards and potential impacts to the area aquifer. The developer is not providing water services and individual companies will need to address what they plan to do to address area water concerns with future development applications. The bylaw was approved by Council following second and third reading.

Bylaw 18-790 Schedule of Fees was approved by Council following third reading.

Bylaw 17-785 Grovedale Area Structure Plan received second reading. Council will meet with Administration to discuss the details of the ASP and answer questions before third reading.

Grants and Funding Requests

In 2017 Greenview Administration was notified that an Alberta Environment and Parks Grant has received conditional approval. The funds are due to a monthly financial incentive paid by Millar Western Forest Products Ltd. for the operation of a wood waste incinerator near the Town of Fox Creek until July 2016 when it was decommissioned. Fifteen per cent of the total financial incentive payments received from Millar Western are to be allocated to a community environmental project for the Town of Fox Creek. Council authorized Administration to ask the Town of Fox Creek to develop a detailed proposal (Skateboard Park) that would meet the criteria in obtaining the conditionally approved grant of $94,500 in which Greenview would submit for approval. The Fox Creek Lions Club is proposing to install a new skateboard park in the Town of Fox Creek and the Town is supportive of the project.

Council directed Administration to provide a report on Edna Stevenson Manor and Laura DeBolt Manor land options available to accommodate relocating the existing seniors housing facilities within the Hamlet of DeBolt.

Council approved the construction of an additional access approach into the Cranberry Lake Rodeo Grounds at a cost of $2,675.00 with funds to come from the Community Service Miscellaneous Grant.

Friends of Fox Creek Hospital Society requested funding for the purchase of a portable x-ray machine for the Fox Creek Health Care Centre. The total cost for the machine is $95,000. The funding request was accepted as information. Council recommends that the Society seek funding for the equipment from Alberta Health Services as this type of equipment is considered essential for health services.

Council accepted the Place 18 National Student Planning Conference funding request for information.

The Grande Prairie Children’s Festival will receive silver sponsorship in the amount of $1,200 for the event to be held May 23, 2018. The funds will be used to bus Greenview students into the event.

Greenview will provide a $500 sponsorship to the Big Lakes Invitational Charity Golf Tournament in High Prairie on August 16, 2018.

The Valleyview 2018 Canada Day Fireworks hosted by the Valleyview and District Recreation Department will receive a $1,000 grant from Greenview.

Greenview Regional Multiplex (GRM)

A motion regarding transferring GRM Surplus Construction Funds to the Town of Valleyview was defeated. The surplus funds are intended to establish a capital replacement program for the facility. A $200,000 contingency will be retained leaving a net construction surplus of $1.03 million. The matter will be put on hold and surplus construction funds will be retained by Greenview until Council’s concerns are addressed with the GRM Board and the Town of Valleyview.

GRM Surplus Fundraising Funds will be entrusted to the Town of Valleyview under the governance of the GRM Board to be utilized for future furniture, fixtures and equipment requirements of the facility. The GRM fundraising original goal was $1 million and due to generous contributions from the community there is a fundraising surplus in the amount of $844,479.25.

Council approved the dissolution of the GRM Design Committee (also referred to as the Valleyview Multiplex Working Committee) as per the joint Multiplex Agreement. The committee existed for the purposes of the design and construction of the facility. Day to day operations of the facility are managed by the Town of Valleyview and overseen by the GRM Board.

Contracts & Tenders

Forestry Trunk Road Phase IV Road Construction Contract has been awarded to Prairie North Construction Ltd. for the upset limit of $9,064,758.10 with funds to come from the 2018 Road Construction Budget. The budget has been increased by $1,395,771.17 to cover other project costs. This amount was transferred from the Contingency Reserve. The project will extend from south of the Peyto Plant (approximately KM 138 of the FTR) to south of Simonette Forestry Tower (approximately KM 129 of the FTR).

The Forestry Trunk Road Legal Survey and Registration will be done with an upset limit of $1.25 million with funds to come from the Construction and Maintenance Operational Budget. The funds will be transferred from the Contingency Reserve. Once a complete road plan has been registered it will clearly define the ownership and right of ways. This information will be accessible to industry and developers through the Land Titles Office.

Council awarded the Grader Services Tender for the Sunset House/Sweathouse area (Grader Beat 4) to Rutt Buster Road Maintenance in the amount of $140.00 per/hr.

Administrative Items

Council approved the 2017 Audited Financial Statements and 2017 Financial Information Return as presented by Metrix Group LLP Chartered Accountants for submission to the Minister of Municipal Affairs. The full details of the 2017 Audited Financial Statements are available as part of this week’s meeting agenda which can be found on our website under the Governance Tab.

The Northwest Alberta Road Safety Coalition is a new initiative spearheaded by regional leaders in industry, local government, and community agencies to address concerns regarding safety and traffic demands on Highway 40 south of Grande Prairie through Greenview. Councillor Bill Smith and Reeve Dale Gervais were appointed as Greenview’s representative and alternate on the Northwest Alberta Road Safety Coalition Committee. Greenview’s Economic Development Officer Kevin Keller will participate in the committee as a representative of Administration. Council also approved Greenview’s contribution to the coalition in the amount of $10,000 in funding, with funds to come from the Contingency Reserve.

Application of Dust Control on Township Road 672 was approved by Council. Dust concerns have been raised by the resident who lives along the road to the Greenview Regional Landfill due dust generated by the traffic travelling to the landfill. Greenview will apply 200 metres of dust control from the Little Smoky Road/Township Road 672 intersection east with no charge to area residents.

Greenview will enter into a Set Off Agreement with Hy-Fab Industries Ltd. to deduct the outstanding municipal taxes owing to Greenview by the owners of Hy-Fab Industries Ltd.

Greenview Eatery (2106642 Alberta Ltd.) is authorized to operate the Greenview Golf Resort Clubhouse and Restaurant with a Class B Liquor Licence. Council authorized Administration to provide letters permitting liquor licence applications when requested.

Norbord Mill Entrance Upgrade request was accepted for information as presented.

Policies

The Bulk Water Usage Policy was approved by Council. The maximum water usage per customer is limited to five cubic metres per day at each of the water point locations unless the user has obtained prior approval from Greenview Administration.

The Water Meter Invoicing Policy was approved by Council. The existing policy EES 10 has been updated to establish a current system for metering water usage and applying usage charges to account holders that will pertain to all of the distribution systems that supply metered water within Greenview.

The Sewer Line Maintenance Policy was approved by Council. The purpose of the policy is to formalize the responsibilities of Greenview and landowners in the maintenance, repair or replacement of sewer connections.

The Wastewater Lagoon Access Policy was updated with small formatting changes and the implementation of a larger penalty under Section 53. Every visit to the Greenview Lagoon Site requires notification when haulers or sewage generators are entering the lagoon site or unloading sewage. Penalties will be enforced in cases where any hauler or sewage generator is found on a Greenview Lagoon site without contacting the Utilities On Call Contact prior to entry. Individuals who have a third offence will receive a fine of $1,000 and be barred from all Greenview lagoon sites for a period of one year.

The Greenview Facilities Salvaging and Scavenging Policy was approved by Council. The policy number and format have been updated to current policy standards.

The Septage Tipping Fee Program Policy has been updated to clearly state that receipts submitted after 90 days from the date of service will not be eligible for reimbursement. Previously the time limit was 60 days.

Events and Meetings

  • Regular Council Meeting: May 28, 2018.
  • Committee of the Whole: May 22, 2018 at the DeBolt Public Services Building at 10:00 a.m.
  • Municipal Planning Commission: May 15, 2018.
  • Green View FCSS: May 16, 2018.
  • Agricultural Services Board (ASB): May 30, 2018.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.

Council Meeting Highlights 2018.05.14