April 23, 2018

Delegations

Council provided Sun Valley Pioneers an operating grant in the amount of $10,000.00 for this calendar year. Treasurer Yvonne Bitz and President Bonnie McVittie provided a financial update to Council on what they have accomplished with financial support from Greenview in recent years.

Terry Adolf, President of the Cranberry Lake Rodeo Association, spoke to Council about the possibility of adding a third approach to the rodeo grounds. The association is constantly working to improve their grounds and facilities, the new approach will greatly improve the flow of traffic during events and lead to safer conditions for participants, volunteers and the general public. The presentation was accepted for information. In 2018 Greenview provided $10,000 in operating funding for the Cranberry Lake Rodeo Association.

Associated Engineering has been working with Greenview’s Environmental Services department for 3 years. In that time they have successfully completed various water and wastewater projects, throughout Greenview. Associated Engineering’s Chad Maki and Ryan Wirsz highlighted completed and ongoing projects. Completed projects to date include the Ridgevalley Water Treatment Plant Upgrade, septage receiving stations, the Little Smoky Water Distribution System and the Crooked Creek Water Line. The proposed Grovedale and Landry Heights water distribution system alignment was also presented to Council.

Representatives from Encana Corporation presented to Council an overview of the 2018 development plans in the Duvernay area. Encana has key positions in four of North Americas oil basins, they have doubled the number of barrels produced since 2016 while reducing fresh water use by actively exploring alternate sources, maximising recycling and reuse. They employ a strong safety culture and also work to support local and indigenous business.

Bylaws

The Bylaw No. 18-793 for the Big Mountain Industrial Park Area Structure Plan was given a first reading by Council. Administration has received an amended Area Structure Plan for the proposed Big Mountain Industrial Park from Opus Stewart Weir Ltd. The original Area Structure Plan was adopted on September 13, 2016, by motion 16.09.328. The Area Structure Plan has been amended to address Alberta Transportation’s concerns with the Traffic Impact Assessment and proposed access to the development. A public hearing for Bylaw 18-793 will be held on May 14, 2018 at 10:00 a.m. in the Council Chambers.

Schedule of Fees Bylaw 18-790 At the regular scheduled Council meeting on March 26, 2018 Council gave first reading to Bylaw 18-790 Schedule of Fees. Second reading was carried and the third reading was held over until the next Council meeting on May 14th.

Tenders and Funding

Grader Beat Tender Results A new three year contract for grader services was written to include a one year extension option with approval by Council. Grader Beat Tenders were awarded to Down to Earth (Sturgeon Heights/Clarkson Valley Beat 1), Rutt Busters (Puskwaskau and DeBolt Beats 2 and 3), and J. Moody (Forestry Trunk Road Beats 6, 7, 8 and 9). Following questions from Council, the Sunset House/Sweathouse Area (Beat 4) was tabled until the next Council meeting. Grader Beat 5 in the Grande Cache area was sole sourced to McNeil Construction because there were no compliant tenders received.

Surfacing Contract Award. The 2018 capital budget includes $7.6 million for paving and overlay projects, including Township Road 690, DeBolt Fire Hall Access, and Range Road 262. Council awarded the contract for these three projects to Knelsen Sand & Gravel Ltd. with an upset limit of $5,929,759.40. Details of the projects are as follows:

  • Township Road 690 (Range Road 65 to Highway 40): In 2015, this road was regraded in preparation of surfacing within 2 years. The road is classed as a major collector and will provide 7.59 km of non-banned road for industry and local traffic.
  • DeBolt Fire Hall Access (Township Road 721A from Secondary Highway 736 to the DeBolt Fire Hall).
  • This access is being completed as it is the only entrance to the building, the approach located on the west side of Secondary Highway 736 is for emergency exit only.
  • Range Road 262 Currently Range Road 262 South of Twp.713 has failed and requires resurfacing.
  • This section of the contract includes pavement repairs, asphalt concrete pavement. Once completed, approximately 1.90 km of pavement will have been overlaid.

Alberta Municipal Water Waste Water Partnership Grant (AMWWP). Council approved an application for AMWWP funding for the design and construction of the Grovedale Water Treatment Plant and the Sturgeon Heights Lagoon Expansion. Municipalities apply for funding on a project-by-project basis. The program could provide funding for the design and construction of the water treatment plant up to 75 per cent of the project cost. The AMWWP program is provided by the Government of Alberta.

Hamlet of Landry Heights Municipal Water Services. Council directed Administration to install municipal water services to the Hamlet of Landry Heights following a vote by members of the Landry Heights Community. All Landry Heights landowners were mailed the resolution “Are you in support of Greenview installing municipal water services in the Hamlet of Landry Heights?” The deadline to return ballots to Greenview was April 13, 2018. Fifty landowners voted in favour of the resolution, securing a majority vote. Based on the vote Greenview will proceed with installing municipal water services in the Hamlet of Landry Heights.

Economic Development and Tourism Update. Greenview’s Economic Development Officer Kevin Keller provided a presentation to Council regarding recent, current and upcoming promotional Economic Development and tourism campaigns and activities promoting Greenview initiatives. Council accepted the presentation for information.

Council approved an increase in funding for the Grande Prairie Regional Tourism Association (GPRTA) in the amount of $7,791.50 with funds to come from the Economic Development Budget. Council also authorized Administration to transfer the $7,791.50 from the Contingency Reserve to the Economic Development Budget. Greenview is an active member of the GPRTA relying on its mandate to advertise and promote tourism and recreational opportunities within Greenview and the region to a domestic audience. Administration recommended supporting this request for an increase to the GPRTA, subject to annual review during budget deliberations.

Council authorized Administration the 2017 and 2018 Evergreens Foundation Capital Requisition for Parkland Lodge in the amount of $2,129,188.91, with funds to come from the Community Services Budget. Council also authorized Administration to transfer $2,129,188.91 from the Contingency Reserve to the Community Services Budget. The Foundation is constructing Parkland Lodge which will be a new Seniors Lodge within the Town of Edson. The project is funded by the Province of Alberta and eight foundation member municipalities, including Greenview.

Valleyview Fire Department Additional Funding Request. Greenview currently has a fire service agreement with the Town of Valleyview where each municipality funds 50 per cent of the department’s operating costs. The Valleyview Fire Department requested additional funding to replace their washing machine and dryer to address concerns regarding cancer risks. Research has shown that a number of carcinogens can become embedded in firefighting turnout gear during fire response. Occupational Health and Safety and the Worker’s Compensation Board consider cancer as a possible work injury to firefighters. Normal household washing and drying machines are not designed for this type of cleaning nor do they have the capabilities to remove the carcinogens from the firefighting turnout gear. Council approved the Town of Valleyview’s additional funding request for the purchase of Fire Department turnout gear washing machine and dryer to a maximum of $15,000.00, with funds to come from Protective Services. Council also authorized Administration to transfer $15,000.00 from the Contingency Reserve to Protective Services Budget. Greenview Administration is investigating the possibility of replacing the current washing and drying equipment within Greenview Fire Departments as part of the 2019 Protective Services Budget.

Fox Creek Water Tanker Request. Greenview Council approved the transfer of surplus water tanker F-19 to the Town of Fox Creek at a nominal cost of $1. On March 26, 2018 Greenview Protective Services received a new Fire Tanker that is stationed in Fox Creek which has replaced F-19. Greenview’s current policy calls for the replacement of water tankers after 15 years of service. Greenview Administration has received a request from the Town of Fox Creek requesting the donation of F-19. Historically, Greenview has made available surplus equipment to our partnering municipalities. Greenview Administration supports Fox Creek’s request as it enhances the firefighting capabilities in the region.

Administrative Items

Council approved cancelling an outstanding accounts receivable invoice in the amount of $2,565.65 which included accumulated interest, for a resident that encountered a sanitary sewer blockage on their private property in the Hamlet of DeBolt.

Council approved the process for disposal of used digital communications tools, which takes place on an annual basis. The surplus digital communications tools will be advertised and offered as a donation to non-profit organizations until May 11, 2018. They will then be offered for purchase by Council Members and Greenview staff at $100.00 per item until June 1, 2018. Any remaining digital communications tools will be disposed of after June 4, 2018.

Council recommended that Tara Zeller be appointed to the Grande Cache Environmental Committee. The Town of Grande Cache has invited Greenview to hold a position on the committee. This is being done in recognition of the fact that environmental issues often occur across municipal boundaries.

Council provided direction to hold a Greenview Councillor Appreciation event to commemorate the service of former Municipal District of Greenview Councillors who served between the years of 1994 and the 2017 election. Councillors agreed that they would provide their colleagues public recognition at the ratepayer BBQs. Councillors will be provided commemorative plaques as thanks for their service to our municipality.

Events and Meetings

  • Regular Council Meeting: May 14, 2018.
  • Committee of the Whole: May 22, 2018 at DeBolt Public Service Building at 10:00 a.m.
  • Municipal Planning Commission: May 15, 2018.
  • Green View FCSS: May 16, 2018.
  • Agricultural Services Board (ASB): May 29, 2018.

Unless otherwise specified, all meetings (except FCSS meetings) take place in the Council Chambers at the Administration Building in Valleyview beginning at 9:00 am. ASB and FCSS meetings begin at 9:30 a.m. FCSS meetings take place at the Green View Community Resource Centre. The public and media are welcome to attend our meetings in person or view the agendas and minutes online at www.mdgreenview.ab.ca/governance.